Resources for Current Students

Everything you need to know to complete your program, degree requirements, qualifying exam information, and more

Where do I find information about:

1. How to register?

2. When are fees due and stipends disburse?

3. Academic Calendar by quarter?

The Registrar website information on how to registrar.

For registration, payment deadlines and stipend disbursal schedules dates, please view the UCR Academic Calendar

To find the schedule of classes, please go to classes.ucr.edu.

For information on degree requirements, go to you Degree Audit on your R'Space

All full time students must be registered for 12 units every quarter.

Where can I find the MCBL and Graduate Division Grad Student Handbooks?

MCBL Grad Student Handbook

Graduate Division Grad Student Handbook

How do I track my rotations and what do I do when I have chosen a permanent lab?

Rotations are only for 5-weeks and you will track your rotations and your choice of a permanent lab using a Google sheet shared with you with by the staff advisor, and shared with the MCBL Director, Emma Aronson. After you choose your permanent lab, please forward the following paperwork to your PI with instructions to return the signed paperwork to the staff advisor.

https://microbiology.ucr.edu/media/926/download

How do I form my Guidance Committee, and what forms do I need for my first Guidance Committee meeting?

To nominate your Guidance Committee, please fill out this form: https://ucrbsgsac.wufoo.com/forms/swlnvzm0c3qkl2/

You will meet with your Guidance Committee before the end of your first year. The fillable forms can be found here:

https://microbiology.ucr.edu/media/916/download

When complete, please email them to the Director of the MCBL program and the staff advisor and keep a copy for your own records.

Go to your Degree Audit for your degree requirements. To reserve a room, go to the UCR Facilities Reservation System at https://chassintranet.ucr.edu/frs/app/user/view/requests .

Please consult the Graduate Division Rules and Regulation website and the Graduation Division Petitions and Forms website for more information.

Where do I find Graduate Division Petitions for waiving course work, adding, or changing units?

All changes (waiving course work, adding units) need to be approved by Graduate Division. Please go to Graduation Division Regulations: https://graduate.ucr.edu/regulations-and-procedures to learn more about the process

and go here for the forms: https://graduate.ucr.edu/petitions-and-forms.

There are additional petitions (filing fee, In-absentia, nomination your qualifying committee) on R'Grad on your R'Space menu.

How do I file my Annual Progress Report?

The annual review process has two parts: The student initiates the Annual Mentoring and Evaluation (AME) Petition in R'Grad and the student's major professor completes information regarding the student's progress after the committee meets with the student to discuss their performance.

Annual Mentoring and Evaluation Process

Step 1: Student initiates and completes the Annual Mentoring and Evaluation (AME) in R'Grad.

Step 1.5: (optional) If additional collaborators are required to be part of the annual student review (such as a guidance committee), they can be added to the routing by the student. Collaborators have the option to add comments regarding the student's academic progress.

Step 2: Student's major professor completes information regarding the student's progress. If the student doesn't have a major professor, the Graduate Advisor completes in their place.

Step 3: The AME will return to the student to review the assessment by the major professor and any collaborators.

Step 4: Graduate Staff review to track student progress and not completion of the AME for students in their program.

Step 5: Graduate Advisor reviews for final program approval.

Step 6: Graduate Dean/Graduate Academic Affairs Review

A student making satisfactory progress on the AME will have their petition continue through the routing process and complete without review.
A student making unsatisfactory progress will be reviewed by the Vice Provost and Dean of Graduate Studies.

After submitting your AME petition, please review your Degree Audit to make sure that you have completed all degree requirements and you do not have any Grade Delays on your record.

After submitting your annual review, go to your Degree Audit to make sure that you have completed all degree requirements and you do not have any Grade Delays on your record.

What do I need to do for my PhD written and oral exams?

Before scheduling your written and oral qualifying exams, go to your Degree Audit on your R'Space to make sure that you have: (1) completed all degree requirements; (2) that you have attended 250 every quarter required, and; (3) you do not have any Grade Delays on your record. To form your qualifying committee, please consult the Graduate Division Rules and Regulation and then fill out the form to get Graduate Division's approval for your committee. You must receive official Graduate Division approval of your qualifying committee before you sit for your qualifying exams.

Upon completion of your preliminary written exam, you must submit the 'Report of Exam or Degree Requirement' petition via R'Grad. Please be sure to follow the appropriate steps in the petition. It will then route forward to the committee to report the results, and you will receive email updates on the final approval. Once the oral exam has been completed, be sure you submit the 'Report of the Oral Qualifying Exam' petition via R'Grad. Your approved oral qualifying exam committee will auto-populate. Again, follow the appropriate steps in the petition; it will then route forward to the committee to report the results, and you will receive email updates on the final approval.

To reserve a room, go to the UCR Facilities Reservation System at https://chassintranet.ucr.edu/frs/app/user/view/requests .

Please consult the Graduate Division Rules and Regulation website and the Graduation Division Petitions and Forms website for more information.

How do I nominate or change my Dissertation Committee?

Students form their dissertation committees after their oral qualifying exam. Forming your Dissertation Committee requires Graduate Division approval. Before filling out the form in R'Grad, consult the Graduate Division Rules and Regulation website for rules about the formation of your dissertation committee.

To change or finish nominating your Dissertation Committee, log in to R'Grad and select the 'Committee Change (Dissertation/Thesis)' petition. Once the changes have been made, you will submit the petition and you will receive an official notification from Graduate Division when your committee has been approved.

Go to your Degree Audit to make sure that you have completed all degree requirements and you do not have any Grade Delays on your record every quarter.

When and how do I submit my thesis/dissertation?

Before scheduling your defense, please check to make sure you have satisfied all of the degree requirements needed on Degree Audit on your R'Space. Please be sure that you have attended MCBL 250 every quarter and that there are no GD on your record.

Information and deadlines for thesis/dissertation submission is located here:

https://graduate.ucr.edu/dissertation-and-thesis-submission

Please consult the Graduate Division Rules and Regulation website and the Graduation Division Petitions and Forms website for more information.

Where can I find information about Graduation?

Please go to Graduate Division's guide to Graduation